Contact Us

University of Illinois Extension serving Coles, Cumberland, Douglas, Moultrie and Shelby Counties

Main Office (Coles County)
707 Windsor Road, Suite A
Charleston, IL 61920
Phone: 217-345-7034
FAX: 217-348-7940
Email: uie-ccdms@illinois.edu
Hours: Monday - Friday 8 am to 4:30 pm (Closed 12 - 1 pm)

Branch Office (Cumberland County)
102 S. Meridian
P.O. Box 218
Toledo, IL 62468
Phone: 217-849-3931
FAX: 217-849-2411
Hours: Hours: Monday - Thursday 8 am to 4:30 pm (Closed 12 - 1 pm). Closed Friday

Branch Office (Douglas County)
122 S Walnut St
Arthur, IL 61911
Phone: 217-543-3755
FAX: 217-543-3757
Hours: Monday - Friday 8 am to 4:30 pm (Closed 12 - 1 pm)

Branch Office (Shelby County)
1125 W N 2nd St
Shelbyville, IL 62565
Phone: 217-774-9546
FAX: 217-774-9549
Hours: Hours: Monday - Thursday 8 am to 4:30 pm (Closed 12 - 1 pm); Friday - 8 to 10:40 a.m.

Gift of Grain

Gift of Grain

Procedural Guidelines

Procedural guidelines to be followed when gifting grain to a charitable organization.


The gift should be from unsold crop inventory, with no prior sale commitment made prior to the gift. A farmer will gift the grain to the charitable organization and let them decide what to do with it and when to sell it. A letter to the charitable organization summarizing the source of the gift from the farmer and an acknowledgment of the gift by the charitable organization should be kept on file. This may be needed to serve as a substitute for a sales receipt in the yield verification process at FSA offices on the quantity of gifted grain, since the grain sales documents would not be in the name of the farmer, but rather in the name of the charitable organization. The charitable organization should receive documentation of the grain delivery in the charitable organization's name from the elevator. The charitable organization should be listed as the seller not as a split off the donor's settlement sheet. After the transfer, the grain should be sold in the charitable organizations to avoid costs of storage and market risk.


Will making a Gift of Grain impact my FSA / crop insurance production records?


No. Your elevator will have record of the transaction, and will credit your farm’s production as usual. For them, a Gift of Grain is similar to the reporting required for allocating production to the various landlords in a crop share agreement.