Fulton County 4-H Newsletter
In This Issue
- Letter From Janis
- Say Thanks!
- 4-H Federation News
- 4-H Cook Book Makes Great Gift
- 4-H Clover Clinic
- Junior Leadership Conference
- Secretary and Treasurer Books — Online Only
- 4-H Party at the YMCA
- 4-H Club Goals
- 4-H Enrollment Deadlines
- Tattoo Dates For Steers
- Livestock Breeds Website
- Livestock Ownership Dates
- Livestock On Ice
- 4-H Club Radio Programs
- 4-H Window Displays
- Illinois 4-H Premier LCP Award
- Illinois State Fair Junior Show Age Eligibility Rules
- Livestock Judging Club
- Poultry Club
- 4-H Horse Committee Meeting
- State 4-H Shoot Held
- Attention: New Animal Project Members — Quality Assurance and Ethics
- 4-H Leader News
- 4-H Calendar
- Extension Office Hours and Accommodation Statement
- Extension Office Will Close For the Holidays
Letter From Janis
Dear 4-H Families:
This is the time of year when 4-H clubs are meeting monthly, members are selecting projects, and events are being planned for the coming months. It is also a time to think of all the things we are thankful for.
Is your club planning a community service activity, with the holidays coming up? If not, try to think of one to suggest at your next meeting.
Thanks to all of our 4-H leaders, other volunteers, and members in the Fulton County 4-H Program. We welcome many new 4-H families to our program this time of year. This newsletter is one of our ways of communicating with every 4-H family in Fulton County. Please read it, and make note of dates that apply to your family. As always, call us at 547-3711 if we can help you in any way to get more out of 4-H.
Share your time, talents, and resources, and continue to "make the best better" in 4-H. Have an enjoyable holiday season with those you care about most.Join our Fulton County 4-H facebook group!
If you received an award at the 4-H Achievement Program, please remember to write and send your thank you note to the sponsor, using the addressed thank you note provided. It is important that these people know you appreciate their support of 4-H.
4-H Federation News
The next 4-H Federation meeting will be on November 19th, at 5:30 p.m. at the Extension Office in Lewistown. We will make pizzas, eat them, have our meeting, and watch a movie. We will be done by about 8:30 p.m. If you are coming, please bring a pizza pan if you have one.
4-H Federation is open to any 4-H member age 12 and over. Federation members plan countywide recreational, educational, and community service activities for 4-H members.
The Fulton County 4-H Federation had election of officers at its October meeting. Cassidy Tarter was elected President, and Keara Adams was elected Vice President. Election of Secretary and Treasurer will be held at the November meeting.
Federation also began making plans for this year's activities, with more discussion to follow at its next meeting. Watch the newsletter and facebook for upcoming meeting dates and times.
4-H Cook Book Makes Great Gift
We do still have some 4-H cook books to sell, priced at $10.00 each. The cook book includes 468 recipes from area families, and would make an excellent gift for anytime, especially Christmas!
Get yours now — when they're gone, they're gone!
4-H Clover Clinic
A large multi-project workshop day will be held on Saturday, February 20th, at Illinois Central College in East Peoria. The day runs from 8:45 a.m. until mid-afternoon, with participants bringing a sack lunch. More information will be in the next newsletter, put on our website, and posted to our Facebook group. This event will be lots of fun, and we hope many Fulton County 4-H members will attend! If any adults or older 4-Hers would like to help, please call the Extension Office, 547-3711. Watch for more information to come!
Junior Leadership Conference
Seventh and eighth grade 4-Hers can increase their leadership skills by attending the 2016 Illinois 4-H Junior Leadership Conference, February 27-28 in Champaign. This conference will open their eyes to the opportunities within the 4-H Program, while having fun and meeting youth from across the state. Online registration will be available soon. The website is http://web.extension.illinois.edu/state4h/events/juniorleadership.cfm
Secretary and Treasurer Books — Online Only
If you are the Secretary or Treasurer in your 4-H club, your leader has probably given you a paper that tells you where to access the Secretary or Treasurer book online. If you don't have this yet, here is the link —
Then click on Secretary or Treasurer book on the list.
You will open the document, enter the current month's information for your club, then save it to your computer. From that time on, you will open the document on your computer (not from the link), and enter info each month. At the end of the 4-H year, you will print out the book and have it signed by those required (for the Treasurer book, that will be several people). These are due at the Extension Office no later than September 30th each year. They are due by the last Monday in August if you want to be considered for an award.
4-H Party at the YMCA
4-H Federation will sponsor a countywide party on Saturday, January 23rd, at the Canton YMCA, 1325 East Ash. All 4-H members, leaders, and families are invited to attend. Required registration/permission forms will be in the next newsletter.
The party will start at 6:30 p.m. (DO NOT ARRIVE EARLY) and end at 9:30 p.m. Parents must pick up their children by 9:30. Activities will include swimming (7-9 p.m.), volleyball, and board games. Members are encouraged to bring their own board games to play.
There is no charge to attend. However, Federation members ask that you bring money to donate. This year the donations will go to Luke Barclay, a Fulton County teen recovering from severe burns. A donation can will be at the check-in table -- any amount is fine.
Each club participating should have at least one chaperone present. Each family attending should bring snacks to share with the group. Drinks and the cost of the YMCA will be paid for by 4-H Federation.
If you would prefer to receive your 4-H newsletter by email only, and not on paper, please send an email to firstname.lastname@example.org telling us that.
If you're on Facebook, and would like to join the Fulton County 4-H Facebook group, type Fulton County 4-H in the search area at the top, and once you see the group, click on "ask to join." It's a great way to get current information about opportunities in 4-H.
4-H Club Goals
What you as members and leaders can do to make your 4-H club even stronger!
· The club will hold at least six meetings (The ideal club meets regularly throughout the year.)
·Club will have an average attendance of 75% of the members at regular meetings (Consider this when planning monthly meeting day and time.)
·Club will have 75% of the members complete their projects and records/award applications.
·Each member will have a job and feel needed.
·Recreation will be included at each meeting.
·Club activities will be planned in areas of interest to members, such as health, safety, camping, careers, citizenship, judging, intercultural opportunities, conservation, and community service.
·A recognition program or club tour will be held at the end of the club year. Invite parents and guests. Exhibit projects and recognize members and volunteers for their hard work.
·Invite new people to join the club.
·Develop greater family participation.
·Participate in community functions.
·Make every member feel important to the club.
·Enable every member to receive parent and leader assistance.
·Provide a service to the community.
·Learn more about a specific project or subject.
·Develop a positive self-concept and social skills.
·Get to know more about each person in your club.
·Become better listeners to one another.
4-H Enrollment Deadlines
The following projects have a January 4, 2016 deadline. All other project enrollments and changes are due May 1, 2016. They will not be accepted after this date.
Beef (for production animals)
Dairy (for production animals)
Goat (for production animals)
Horse (for production animals)
Poultry (egg production)
Sheep (for production animals)
Swine (for production animals)
Basically, any livestock project where production is the main focus needs to be enrolled in by early January each year.
However, be aware that a young person may join 4-H at any time of the year, but in order to show at the 4-H Shows, the above deadlines are in force.
Tattoo Dates For Steers
The dates for steer tattooing will be listed in the January/February Newsletter. None are set at this time.
Livestock Breeds Website
Here's a great website for learning more about livestock breeds —
Livestock Ownership Dates
Listed below are the dates by which animals must be owned and personally cared for by the exhibitor in order to be shown at the County 4-H Shows and State Fair.
Steers - February 1, 2016 (calved on or after 1/1/15)
Cows - January 1, 2016 (born before 9/1/14)
Heifers - June 1, 2016 (State Fair — birthdates from 9/1/14 to 3/31/16; County Fair — birthdates from 1/1/15 to 12/31/15)
Calves and Heifers - June 1, 2016
Cows - January 1, 2016
Kids and Yearlings not in milk - June 1, 2016
Milking Does - January 1, 2016
All meat goats — May 15, 2016
Wethers—Must be registered and tattooed in the name of the exhibitor only by May 15, 2016 (must be born on or after October 1, 2015)
Breeding Sheep - June 1, 2016
(Yearling Ewes = birthdates 1/1/15-8/31/15)
(Ewe lambs = birthdates 9/1/15 and after)
(Ram lambs = birthdates after 1/1/16)
State Fair Wethers - May 15, 2016 (lambed on or after 1/1/16) (County Fair — ownership by June 1, 2016).
May 1, 2016 (for County Fair)
June 1, 2016 (for State Fair)
State Fair and County Fair gilts must be farrowed on or after 1/1/16.
For State Fair, all barrows must have been farrowed on or after January 15, 2016 and must be the property of the exhibitor since June 1, 2016. Premier barrows must have been farrowed on or after February 10, 2016.
For County Fair Rate of Gain, barrows must have been farrowed on or after February 10, 2016 (or on or after January 15, 2016 if not Rate of Gain).
POULTRY AND RABBITS
June 1, 2016 (or out of stock owned prior to June 1)
HORSES — Ownership and/or lease forms must be on file with the Extension Office by May 1st each year.
Note that these are ownership, not enrollment deadlines. Livestock enrollment deadlines, in most cases, are prior to the ownership deadlines.
Livestock On IceFor more information on this statewide 4-H livestock event for 7th-9th graders, see this link --
4-H Club Radio Programs
At approximately 6:03 a.m. every Sunday, WBYS radio in Canton provides a service to us by allowing us time to promote 4-H. Our "4-H On the Air" program is carried on 1560 AM. Sometimes the air time has to be adjusted due to their schedule. 4-H clubs are scheduled for the program every third week, and Janis Blout, Extension Program Coordinator, records the program on the other weeks.
Key leaders receive a letter at least one month before their club is scheduled to record a program. We depend on each club to take its turn preparing this radio program. The way we have the schedule arranged, a club is asked to do a program just once in a 4-H year (about once every 14 months). If for some reason you are unable to prepare your program, and need to schedule a different date, please call the Extension Office and let us know, so WBYS will not be left without a program for our time slot on your assigned date.
The radio program can be recorded at either WBYS Radio Station in Canton or at the Extension Office in Lewistown.
If you are recording at WBYS, it must be done on Monday through Thursday, and you need to call ahead of time for an appointment (647-1560). At WBYS, there can be no more than three people reading your script. If you record at the Extension Office, you can use more than three people if you wish. This should be done no later than the Wednesday before your Sunday air date. If you want to record at the Extension Office, call and make an appointment with Janis, 547-3711.
Thank you to those who participate in our 4-H radio programs, and for sharing with the listeners the good things that are going on in our 4-H Program. We are grateful to WBYS and the sponsors of our program for their support.
If you are a 4-H member who would like to do an extra radio program, on your own or with another 4-H member, call Janis at the Extension Office, 547-3711.
4-H Window Displays
THANK YOU to the Fulton County 4-H Clubs that prepared window displays or bulletin boards during Fulton County 4-H Week, October 19-23, and to the other clubs that promoted 4-H by passing out flyers and doing other special promotions.
The winning display was prepared by the Country Kids 4-H Club. The winning club receives a traveling trophy and a monetary gift, and all clubs participating receive a prize for their club. Runner-up was the Pleasant Spacemakers 4-H Club.
Honorable mention went to the other clubs that participated — Avondale, Busy Bees, Canton Dulotts, Fairview Huskies, Farmington Lucky Clovers, and North Fulton. Other clubs doing special promotions were Checkrow Volunteers and Smithfield Up and Coming.
Thank you to all the clubs who helped to promote Fulton County 4-H Week!
Illinois 4-H Premier LCP Award
The Illinois Farm Bureau and Affiliates 4-H Premier LCP Award recognizes youth who excel in Leadership, Citizenship, and Professionalism. The award is open to 17-19 year old 4-H members as of December 1, 2015. Winners are invited to attend the Premier 20 Youth Leadership Conference in April. Deadline to apply is January 5th. Here is the link for the application and information —
The link is part way down the page.
Illinois State Fair Junior Show Age Eligibility Rules
Effective with the 2016 Illinois State Fair —
Exhibitors in the Junior Livestock Division of the Illinois State Fair must be enrolled in Illinois 4-H and/or FFA as determined by the established guidelines of those programs. Exhibitors in the Junior Show 4-H Exhibit Division (non-livestock) must be Illinois 4-H members in accordance with program guidelines.
4-H members aged 8-18 as of September 1, 2015 are eligible to participate in the Illinois State Fair Junior Department, both livestock and non-livestock.
FFA members up to 18 years of age as of September 1, 2015 are eligible to participate in the Illinois State Fair Junior Livestock Division.
Individuals previously enrolled as active members in Illinois 4-H and/or FFA programs and turning 19-20 years of age by September 1, 2015 may participate in the Junior Livestock Division of the Illinois State Fair provided they are active FFA members as verified by Illinois FFA and in accordance with one of the following program options:
Maintain active membership on the roster of their local high school FFA Chapter;
Maintain active membership in a collegiate FFA Chapter in a post-secondary institution of higher education in the State of Illinois; or
Maintain active membership in an Illinois FFA Alumni Chapter.
FFA members 21 years of age prior to September 1, 2015 are ineligible to show in the Junior Livestock Division of the Illinois State Fair.
Livestock Judging Club
4-H Leader Robyn Hendel is continuing the 4-H Livestock Judging Club that will meet a few times in a workshop style setting, including some practice session field trips.
Participants will learn more about how to judge livestock and prepare for the contests that are held in the spring. This is open to all youth ages 8-18 as of 9/1/15. For more information, call the Extension Office at 547-3711.
4-H Leaders Nancy and Lee Hackett would like to know if there is interest in having a 4-H Poultry Club again this year. Last year the club met one Saturday a month, and they covered many topics to help 4-H members prepare to raise and show poultry.
Please call the Extension Office at 547-3711, or email email@example.com , to let us know if you would participate in a 4-H Poultry Club this year if it is held.
4-H Horse Committee Meeting
The 4-H Horse Committee will meet on Monday, December 7th, at 7 p.m. at the Extension Office. Each 4-H club may have two voting members on the committee. For information about participating on the 4-H Horse Committee, call the Extension Office, 547-3711.
State 4-H Shoot Held
Three Fulton County 4-H members participated in the third State 4-H Shoot, held on October 3rd in Bunker Hill, Illinois. They were Cody VanPelt, Wyatt Lane, and Daniel Williams. All three were in the Shotgun discipline. They each shot 100 times. Cody placed eighth.
Dates for the spring session of 4-H Shooting Sports will be announced in the next 4-H newsletter. Shotgun participation is open to those age 10-18 as of 9/1/15. Air rifle participation is open to those age 8-18 as of 9/1/15. For more information on 4-H Shooting Sports, call the Extension Office, 547-3711. Safety around firearms and the correct use of firearms are the major components of the 4-H Shooting Sports Program.
Attention: New Animal Project Members — Quality Assurance and Ethics
For those who have not done this in a previous year ? all 4-H members who enroll in ANY animal project must complete the online Quality Assurance and Ethics training. This even applies to those who plan to do a poster at General Show Day about their animal project. The online training is easy to do, and does not take very much time. This must be done by July 1st, or before they enter or show any projects, whichever comes first. Any 4-H animal members who do not have the training done by the deadline will have their name removed from the animal project they had enrolled in. This would mean they could not show for 4-H or receive 4-H premiums or awards. Anyone who does not have internet access at home to do this may come to the Extension Office and do it here. Once you have completed it, your name appears on a register that Extension Offices can refer to. This is a one-time training, good for all your 4-H years. You must complete the basic training plus choose one specie, and complete that. You do not have to do more than one species, no matter how many you show. Here is the website ? http://web.extension.illinois.edu/qaec/
Go ahead and get it done soon, so you won't forget!
4-H Leader News
Signatures — Important!
Thanks to all the clubs that got their 4-H Secretary and Treasurer Books turned in by the deadline of September 30th. That deadline will be the same next year. There were a few Treasurer Books that came in without the required signatures, so had to be returned to get them. The signatures of the audit committee are required on your Treasurer's Book every year, and if those lines are left blank, meaning no audit has been done, a county audit may be required instead.
Promote Your Club Through the Newspapers
To attract new members, 4-H clubs may want to put a notice of their upcoming meetings in the newspaper, so potential new members would know.
"The Happy Helpers 4-H Club will meet on Sunday, December 15th, at 2 p.m., at the Farm Bureau Building in Lewistown. New members are always welcome. For more information, call the leader at 547-3712."
You would need to send this in to your local newspaper about two weeks before your next meeting, and doing it every month would be a good idea. This task could be assigned to your club reporter, or to an older member in your club.
We have email addresses for all the local newspapers, so if you would like them so you can email your articles, call the Extension Office.
Insurance Coverage Statement
It is important to note that adult 4-H volunteers involved in scheduled and supervised 4-H events are covered by the University's liability insurance. The insurance company is not obligated to pay unless the 4-H adult volunteer is held liable.
The University of Illinois has liability coverage for screened adult 4-H volunteers at 4-H activities and programs.
Through the 4-H program fee paid by members, accident insurance coverage is provided for enrolled 4-H members and leaders, for accidents at 4-H club meetings or county events which are Extension-sponsored and supervised.
Club Constitution and By-laws
Constitutions and by-laws are the documents that guide your 4-H club. They should be reviewed each year by your club membership and if needed,
changes made. They should also be shared with the families in your group. In order to help you with this, please visit the following link: http://web.extension.illinois.edu/state4h/volunteers/support_clubmeeting.cfm
Any new 4-H leaders must complete a set of three forms related to Volunteer Screening, and submit them to the Extension Office. Each key leader received several of these sets with their club packets this fall. No one can be enrolled as a 4-H leader until these forms have been submitted and approved. The new volunteers also need to take ANCRA training online.
4-H leaders who plan to drive as part of their volunteer work must provide the Extension Office with a current copy of their driver's license and proof of insurance card.
Community Service Money Available
The 4-H Federation continues to sponsor a Community Service Program for Fulton County 4-H clubs. Each 4-H club may receive $25.00 upon completing a community service project and reporting on it to the 4-H Federation. A club may receive no more than two of these $25.00 grants in one 4-H year.
1. Project must involve at least half of your club members.
2. Your club must spend money on the project.
3. Club must send a written report of what it has done to the Extension Office, to include the following information:
- What the Community Service project was
- When the project was done
- Names of club members who helped
- How many people your project served
- How much money your club spent on this program
Support For New 4-H Leaders
There is a website,
created to help orient new 4-H leaders, but has lots of information for all 4-H leaders to use. If you do not have internet access, you are welcome to come to the Extension Office and use our computers for this.
Required Training For New 4-H Leaders/Volunteers
ANCRA (Abused and Neglected Child Reporting Act) training was given to all adults who were enrolled as 4-H volunteers during the last year, either in person or online. Those few who did not complete it were removed from their volunteer roles. Any NEW 4-H volunteers will need to complete it online, print out and complete the form found at the end, and bring it to the Extension Office.
If you are a new volunteer and you do not have internet access, please call 547-3711 to make an appointment to come to the Extension Office to complete it.
Here is the website for online training --
19 4-H Federation Meeting, 5:30 p.m., Extension Office
26-27 Extension Office closed for Thanksgiving holiday
6 Country Kids 4-H Club Radio Program, 6:03 a.m., WBYS AM
7 4-H Horse Committee Meeting, 7 p.m., Extension Office
24- Jan. 1 Extension Office closed for Christmas and New Year's holidays
27 Jolly Workers 4-H Club Radio Program, 6:03 a.m., WBYS AM
4 Extension Office reopens after the holidays
4 Enrollment deadline for most livestock projects -- see article!
18 Extension Office closed for Martin Luther King Day
23 4-H Party at the YMCA, 6:30-9:30 p.m. -- see article
Extension Office Hours and Accommodation Statement
The Fulton County Extension Office is open Monday through Friday, 8 a.m. to 4:30 p.m. It is closed during the lunch hour, 12 noon to 1 p.m. The voice mail system is left on when we are out of the office, or when we are away from the phone. Our office is located in the lower level of the Farm Bureau Building, on the north edge of Lewistown.
If you are a person who needs a reasonable accommodation to participate in any of the listed programs or events, contact Janis Blout at University of Illinois Extension, Fulton County Office, phone 309-547-3711.
Extension Office Will Close For the Holidays
The Extension Office will be closed for the following holidays:
Thanksgiving - November 26 and 27;
Christmas/New Year's -- December 24 through January 1.
The office will be open again on Monday, January 4, 2016.
The office is always closed on the weekends.