Crawford County 4-H Newsletter
In This Issue
- A Note from April
- Family Fun Night
- 2018 4-H Fair Schedule
- Dates to Remember
- Jr. Leader Meeting for July
- MEET JACOB...
- New Member Meeting and Superintendent Meeting
- Fair Clean Up Days
- Need Project Help from April?
- Cloverbuds are AWESOME!!
- Save the date for fall shooting sports contests
- Check Out Our Website
- Can’t Show at Fair this year?
- Parents Needed to Assist With Fair
- Livestock Exhibitors Meeting
- Horse Exhibitors
- Fair Opportunities
- Swine Exhibitors
- General Livestock Information for Fair
- Livestock Auction and Foundation Footnotes
- WORKERS NEEDED………………….
- General Project News
- 4-H Information You Need to Know
- Please Remember to say THANKS!
- 2016 4-H Princess and Prince
- General Project Judging Schedule
- Illinois State Fair Exhibitors
- Again this year
- Your day at the Illinois State Fair
- Save the date for fall shooting sports contests
- Understanding 4-H premiums
A Note from April
Happy 4th of July! I hope you all are enjoying your summer. I don't know about you all but I am very excited about this year's 4-H Fair. I am hoping for sunny skies and a week packed full of fun and lasting memories. I, along with the Jr. Leaders and the Foundation are planning a lot of fun activities for this year's fair. I do apologize how lengthy this newsletter is but there is a LOT of important information in here!
Again at the fair this year:
Thursday July 19– Following the dog show, we will be having our small pet show! If you have a small pet that you would like to show, please look up requirements in the fair book, call the office and we can get you signed up. Don not worry about bringing your small pets manual!
Friday July 20– We are moving Tractor Driving Contest to Friday July 20th at 6:00 pm beside the Foundation Food Booth. Alumni, come ready to drive too!
Sunday July 22– The Jr Leaders are planning their annual Scavenger hunt. This will be open to Cloverbuds all the way completion members. Clover buds., we are doing this so YOU can be involved and doing something fun fun fun! More information to come!
Wednesday July 25– We have moved our Master Showmanship time to 4:30pm. BEFORE the competition, we will be having a COMPLETION MEMBER CEREMONY at 3:45. This is for any member aging out of the program this year. I have sent out completion member biographies to those aging out. Please return those back to the office with a photo before July 11.
Thursday July 26- Since we will not be having an awards ceremony for General Projects due to time restraints the night of judging,, Outstanding Exhibitor Awards will be handed out in the show ring prior to the Auction. If you receive this awards, plan to be near the show ring at 12:30.
PEN DECORATING CONTEST-Running the week of fair, we will be judging pens for the best decorated pen. Get creative, you could be a winner! Pens need to be decorated and ready to be judged Monday July 24th by noon. What can you come up with this year??
Continuing at this years fair:
Rocket Launch- We will be having a rocket launch again at this years fair at 6:15 Thursday July 21. If anyone has a rocket they would like to launch, you are welcome to bring it. We could use a couple of parent volunteers to help out with this event.
Master Showmanship- This will be held at 4:30 pm this year again on Wednesday of fair.
I hope everyone likes the new additions to the fair this year. We are trying to get the entire family involved in our wonderful program. If you have any suggestions for the fair next year, I would be happy to hear them. See you at fair!!!
4-H Program Coordinator
Dates to Remember
· July 4 - Office Closed
· July 5– 4-H Family Swim night 7-9 City pool
· July 7– Horse camp and Horse Clean Up 9-11
· July 9– New member meeting NEW Extension Office 5 pm
· July 9– Superintendent meeting 6:30 NEW Extension Office
· July 12-Rabbit and poultry Clean up day 5 pm
· July 16– Swine, Sheep, Goat clean up day 6:00 pm
· July 18-Carcass Judging @Hartrichs in Ste.Marie
· July 18– Beef Clean up day 6:30 pm
· July 19- General Project Judging/Dog and Cat Show/Rocket Launch
· July 20-Tractor Driving Contest 6pm
· July 20-26 Crawford County 4-H Fair
· August 13– Crawford County day, Illinois State Fair
Jr. Leader Meeting for July
Summer assistant Jacob is planning a Jr Leaders meeting to gear up for the FUN stuff we have planned for fair. He will be asking for assistance from our AMAZING Jr. Leaders. Anyone 8th Grade or older willing to help us out at fair, please feel free to attend! Date is TBA
Jacob Fritchie was an 11 year member of the Crawford County 4-H Program. Jacob Currently attends U of I majoring in Physics. Jacob will be around this summer serving as our Summer Assistant! If you see Jacob tell him "Hello" and how much we are glad to have him on board!
New Member Meeting and Superintendent Meeting
There will be a quick new member meeting on Monday July 9 at 5:00 pm at the NEW Extension Office at 216 S Cross St. This will be a short meeting to let those new members attending know what to expect during judging and fair. There will also be a Superintendent meeting for all superintendents at 6:30pm also on Monday July 9th.
Fair Clean Up DaysHorse July 7th (after horse camp), Rabbit and Poultry July 12 5pm, Swine, Sheep and Goats July 16 6 pm, and Beef July 18 6:30 pm
· Bring Rakes, Shovels, Gloves, Wheelbarrows, etc.· Sign the sign-in sheet to show you were present for clean up day.
It takes lots of help to get things shaped up for the 4-H Fair. Please do your part to make this year's fair a success!
Need Project Help from April?
I will leave the time open for any 4-H'er who is needing last minute help on their project. I do ask that you call into the office and make an appointment, as I am busy preparing for fair! I have had several 4-H'ers take advantage of coming in for help already this year. Don't be shy. I am happy to help you any way I can.
Cloverbuds are AWESOME!!
Cloverbud members are an important part of our 4-H program! We hope you will come and participate in the fair and show your projects too. Cloverbud Show and Tell, is a great way for Cloverbuds to show their project(s). This will be the evening of Thursday, July 19, but will not be in competition with the other member's projects. All Cloverbuds showing a project at the fair will receive a participation ribbon, but will not be eligible for premium checks. You are still required to fill out the fair entry form. Those members who turn in their Cloverbud Handbook will receive a special something the night of Show and Tell!
Call the office if you have questions.
Save the date for fall shooting sports contests
Here are the dates & costs of the fall Shooting Sports State Shoots. 4-H youth may participate in one, two or all three contests.
Archery will be held September 9 at the Panther Creek Bowhunters Club, Chatham. Cost $25. Register online only @ go.illinois.edu/4Harchery
Shotgun will be held September 16 at the Brittany Shooting Park, Bunker Hill. Cost $50. Register online only @ go.illinois.edu/4Hshotgun
Rifle will be held September 30 at the Central Illinois Precision Shooters (CIPS), Bloomington. Cost $30. Register online only @ go.illinois.edu/4Hrifle
Minimum Age: Youth must be at least 14 years of age by Jan. 1, 2018 to compete.
Check Out Our Website
Remember to look up information about the Crawford County 4-H Fair on the Crawford County Extension website. You can look at the current newsletter as well as back issues, updated fair information, and required forms. The 2018 fair handbook is also available online. We have uploaded the fair handbook by project area for locating information easily. Put our website on your "favorites" list so you can look things up with just one click.
Can’t Show at Fair this year?
Are you unable to make it to fair this year because you are away at camp, started summer classes, or can't get off work? Did you know that you can still show your project at fair as long as you have another 4-H'er show it? We are asking that if you cannot attend a show that you fill out an Excused Absence Form and return it to the Extension office by Monday, July 16. This form is to be used for both livestock and general projects and must be signed by both you and your parents. If you are gong to miss the general project show we also ask that you fill out an Absent for Conference Judging Form. This form has the basic questions that a judge will ask you about your project and it will help the judges understand your project. I hope that you will consider this process if you can't attend the show. All forms are located on our website under Fair Information. If you have questions please let me know.
Parents Needed to Assist With Fair
We have lots of great parents in the Crawford County 4-H Program who are willing to help out when called upon. Sometimes though it is difficult for us to know who is off during fair week or available to assist with a certain project. Here are some places we are looking for helpers during the Fair:
Judge's Helpers, General Building Assistants, Building Sitters, RecreationAll Parents of 4-H'ers with Livestock projects are requested to assist the superintendents with their many tasks.
Please give us a call to let us know if YOU would be willing to help. Thanks!
Livestock Exhibitors Meeting
Superintendents will be holding a Livestock Exhibitors Meeting this year on their respective clean up nights. IF you are enrolled in multiple species and can only make one meeting, that is fine. Please just make contact with your superintendent about anything you may have missed.
This is a great time for your Superintendent to answer any questions about what is expected of you at the fair, what to bring to the fair, what to wear and so on.
· Helmets are MANDATORY at this years Crawford County Fair. This has been a rule at the state level for many years, and now is trickling down to the County level. If you are needing to borrow a helmet, please contact Lauren Gullett or myself.
· Horse Exhibitors are also encouraged to fill out an application form for the Raymond Evans Most Improved Award. Jean Rains is the sponsor of this award. Forms are posted to our website and should be turned into the Extension Office by Monday , July 11th. . Members are required to complete a paragraph about their 4-H experience, skills and knowledge learned about horses. The award will be presented at the conclusion of the Horse Show on Friday, July 20.
· Tractor Driving Contest - Friday July 20 6:00p.m. Show off your tractor driving skills at this year's Tractor Driving Contest. We have added the Garden Tractor to our list again this year so even if you do not know how to drive a tractor, you can still participate in the garden tractor contest. If you did not sign up on your entry form, please give the office a call. This year the contest will be held in the grass area beside the Foundation Food booth.
· The Great Race Scavenger Hunt– Grab your friends on Sunday July 22 at 2:00 and join the fun. Each team needs to have a Jr. Leader and a Cloverbud.
· Dog and Small Pets Show - Thursday, July 19, 6:30p.m. The Dog and Small Pets Show is scheduled for Thursday, July 20 at 6:30p.m. in the Livestock Show Ring. Remember: All Health records and current shot records are required to be brought to the show. Dogs MUST be on a leash. Cats and small animals MUST be in a cage. Ribbons will be awarded. Cloverbuds (5-7 year olds) are encouraged to attend.
· Swine may be unloaded on Saturday, July 22, 7:00a.m. - 10:00a.m. and 5:00p.m.—9:00p.m.; and Sunday, July 23 from 7:00a.m. - 12:00p.m. ALL EXHIBITORS, must present health papers to swine superintendent Karch Knollenberg PRIOR to unloading the swine. Your swine will then be weighed before entering their pen.
· Remember, all swine exhibitors must bring $1.00 for the Pork Checkoff.
· DON'T FORGET YOUR HEALTH PAPERS! New this year is the dismissal of the blood tests required to exhibit swine. A CVI and health papers are all you need this year.
General Livestock Information for Fair
· Carcass Contest– Swine must be delivered to Hartrichs in Ste. Marie BEFORE 8 am on Tuesday July 17. Judging will take place at 6pm on Wednesday July 18 th at Hartrichs. If you participate in the class, you need to be present.
· Health Papers - Remember that most livestock exhibits require health papers from the veterinarian. Refer to the 4-H Handbook for complete Livestock Health Rules. Remember horse blood tests may take up to a couple of weeks to get back, so don't delay! Poultry and Rabbits do NOT require health papers.
· ALL livestock, including poultry and rabbits should be in place by 12 Noon on Sunday, July 22.
· Swine weigh-in will be held at the time you unload your livestock at the fair. Goats and Sheep will weigh at noon on Sunday July 22.
Grooming guidelines are listed in the handbook. As a reminder, if a family member assists in grooming an animal, the 4-H'er should be present to make this a learning experience. Your cooperation will be appreciated.
Livestock Auction and Foundation Footnotes
The Livestock Auction is for many a showcase of the 4-H Fair. We hope that all 4-H'ers participating in the auction will take pride in their appearance and dress appropriately for the occasion.
We need your help! All 4-H'ers selling animals at the 4-H Auction should plan to be at the livestock show ring at 9:00A.M. the morning of the auction to help set up for the auction. This means, helping to load and set up chairs, helping to put up the fences, set up tables, and make sure the bleachers are cleaned off. Everyone's help is needed so we will be ready at 1:00P.M. when the auction begins. We will also need you to help after the auction to load chairs up and return them, take down fencing, and clean the show ring and bleachers of all trash.
Completion Members - Please return the Completion Member forms back to the office. There will be a Completion Member Ceremony on Wednesday July 25th at 3:45 pm in the show ring before the Master Showmanship Completion. These forms have already been sent to you but they can be picked up at the office. This is for General and Livestock exhibitors. Live stock exhibitors: These forms will be read as you auction off your animal. We will not allow any hand written notes to be given to the auctioneer this year.
Care for Animals - Be sure to water your animals during the week of fair, and on auction day. Please keep them as cool as possible. Please stay with your animal until it is loaded on a truck.
PLEASE...DO NOT CLEAN PENS UNTIL ALL SWINE ARE LOADED. The trans portation crew is working hard to get things on a truck. Please be respectful and avoid cleaning your pen until all swine are loaded. This makes their job a lot more difficult when they are trying to weave around wheelbarrows and shovels.
Saying THANKS - One of the most common complaints that we receive is that buyers don't receive a thank you! It is very important that you not only thank your buy er the day of the auction but that you also send them a thank you note. Most buyers appreciate some kind of token of appreciation at the sale such as buying them a drink, or making homemade goods. If you need help finding your buyer the day of the auction please ask April, Jessie, or an adult to help you out. The Robinson Daily News will also be there selling ads to put thank you ads in the newspaper. They will be located by the friends pavilion and will leave as soon as the auction is over.
The Crawford County 4-H and Extension Foundation has done so much for the Crawford County 4-H Program and now is your time to give back. They are in search of workers for the Foundation Food Booth the week of fair. Please take time out of your schedule and give back a little time to this group who not only has paid for program fees for all 4-Her's for 2016-2018, but also has donated so much of their time to help make the best better! For a time slot, stop by the Foundations Facebook page at Crawford County 4-H and Extension Foundation
General Project News
· General projects will be Conference Judged on Thursday, July 19 at the Exhibit Barn. Some classes will be judged in the American Legion building this year. A specific schedule is attached to the newsletter. Registration will begin at 4:30p.m. and judging will begin at 5:00p.m.. All exhibitors should be present no later than 4:45p.m.
· Before having projects judged, all 4-H'ers should pick up their exhibit tags at the Central Registration table located near the fair office.
· Once at the judging area for all your projects please sit/stand and wait to be called for your projects to be Conference Judged. Be prepared to tell the judge all about your project. They will want to hear details of how you planned and prepared your exhibit. No parents will be allowed in the judging buildings this year.
· After judging, all projects will be taken and setup in the General Projects area (exhibit barn) in the 4-H barn for display. Your project will be placed in the area that is designated for your particular project.
· The Dog Show will begin at 6:30 in the Show ring on Thursday July 19th. The Small Pets Show will be immediately following.
· During fair week, all 4-H projects are to be left in the 4-H area of the exhibit barn. State fair ribbons will be placed on exhibits Friday morning. The Exhibit Barn will be open for display at 4:00p.m. on Friday, July 20 and throughout fair week.
· All projects should be picked up Thursday, July 26 anytime between 10:00a.m.—1:00p.m. If you are unable to pick up your project during that time please make arrangements for someone else to get your project for you. Due to the limited storage space at the Extension Office, please make every attempt to have your projects picked up at the fairgrounds.
· A State Fair Exhibitor meeting will be held on Thursday, July 27 at 11:30a.m. in the Exhibit Barn. State Fair packets will be passed out during that time. Please notify the Extension Office by Friday July 28th if you plan to exhibit your project at State Fair. If you were selected as an alternate, please let us know if you would be available, given the chance. Parking passes will be available for purchase on a first come basis, Starting Monday August 2.
· Outstanding Exhibitor awards will be presented prior to the Livestock Auction at 12:30 pm on Thursday July 26th. 4-Hers will have their project marked if they receive this award for recognition.
4-H Information You Need to Know
· Show Attire - Be sure to look your best when being judged and during the auction. Exhibitors should be neat and clean, no hats, no open toed shoes in the show ring, and appropriately dressed. Let's put our best foot forward!
· Remember Your Ethics! - 4-H'ers and parents are reminded to make ethical choices. 4-H staff and volunteers are placed in a very tough position when rules are not followed. Please help us out by doing the right thing, and if in doubt, just ask! Make the fair an enjoyable experience for everyone involved.
· Let your 4-H'er SHINE!!!! - The 4-H Fair is an opportunity for 4-H'ers to show their exhibit. We ask that all parents and other 4-H'ers remain back from the judging area or the sides of the show ring because it sometimes interferes with the judging process. All parents like to hear the comments that the judge passes on to the 4-H'ers (including us!), but that is why judges are given judges sheets and livestock judges are given microphones . Thanks for your cooperation!
· Conference Judging - 4-H'ers will be asked questions about their exhibit, so they should be prepared to tell the judge their project goal and be able to describe the methods and processes used to produce the exhibit. Conference judging is a GREAT learning opportunity for our 4-H'ers! However, remember that judging comments are only one person's evaluation.
Please Remember to say THANKS!
Out of all the complaints we hear after fair, the most common one is that donors are not receiving thank you notes. We ask that you verify you have sent thank you notes to your auction buyers and trophy donors before you pick up your auction check and picture cards. Addresses are provided on the awards. If you are in doubt who to write your note to, please call the Extension Office for the address of the donor or bidder.
We will also have a basket in the general projects building for you to drop your cards before you leave!!
The best way for us to let donors know we appreciate their support is with a note of THANKS from YOU! Please help us continue the support of our great Crawford County Donors. Try to include what award you received and a note about your award or project. They love to hear how you did at fair!
2016 4-H Princess and Prince
Natalie Ramsey and Eli Robb
Be on the lookout for these two 4-H royalty at the fair! Audri and Aiden may be helping to hand out ribbons and awards at some of the 4-H livestock shows. They were crowned at the 4-H Carnival in March. If you see them at the fair, be sure to tell them Congratulations!
General Project Judging Schedule
Thursday, July 20
4:30-5:00p.m. Register/Check-In @ Exhibit Barn
(All exhibitors will need to be registered by 5:00p.m.)
5:00 PM American Legion Building
Judge 1 & 2 - Foods
Judge 3– STEAM Clothing, Interior Design, Health, Shopping in Style, Citizenship, Leadership
Judge 4—Visual Arts– 3D, Clay, Glass/Plastic, Heritage Arts, Metal, Nature, Paper, Scrapbooking, Wood, Food Decorating
5:00 PM Exhibit Building
Judge 5- Visual Arts– Chalk/Carbon
Judge 6 - Cats, Dogs, (display) Small Animals (display), Vet Science, Animal Science, Horticulture, Floriculture,
Judge 7 - Photography
Judge 8– Natural Resources, Forestry, Geology, Tractors, Collectables, Crops, Shooting Sports Display
Judge 9– Aerospace, Small Engines, Welding, Electricity,
Judge 10—Robotics and Computer Science
Dog, Cat, and Small Pets will take place in the Show ring at 6:30 pm
When you check-in, you will receive an envelope with your exhibit tags inside. Please go to your designated waiting area. Remember: Parents and other 4-H'ers are not allowed in the judging building while judging is going on. Please stay located in the waiting area. Thanks so much for your cooperation and have a great time at the fair.
Illinois State Fair Exhibitors
ALL Jr. Livestock Exhibitors to the 2018 ISF are responsible for sending their own entry forms to the ISF before the deadlines! The website for the forms is http://www.agr.state.il.us/isf/premium/
· State Fair Livestock entries along with your required fees must be postmarked by July 1st, to the IL State Fair.
· They must be signed by the county 4-H office this year. Our last day to sign will be June 30th.
No late entries will be accepted by the State Fair!
Again this year
The Robinson Daily News will be at the Crawford County Fair on Thursday July 26th during and after the livestock auction. They will be selling Thank-You adds for the Newspaper. This is a great way to thank your buyers!
Your day at the Illinois State Fair
Your day at the Illinois State Fair
If you are selected as our county's representative at the state fair, here's what you need to know:
The county office will mail you more information after our local show, as well as an exhibit tag for your project. Remove all the tags and ribbons from our local show.
Our county exhibits on Monday, August 13, 2018
4-H members should plan to arrive in Springfield at the fairgrounds between 8 and 9:30 a.m. Traffic can be very busy, so give yourself plenty of time. We know that delays happen, so if you get stuck in traffic, don't worry. We will do our best to accommodate late arrivals.
Once on the fairgrounds, make your way the far west side of the fairgrounds…. At the Orr Building.
4-H members should drop their projects off at the table for their project area between 8 and 9:30 a.m. Then, check the master schedule to see what time YOUR conference judging begins. Everyone will have at least a 10-minute judging time to discuss your project with a judge. Return to your judging area about 10 minutes before your scheduled time. Your project will remain on display until 3:30 that day. Be sure to come back and pick it up before 4:30 closing time.
Come back for the 4-H Clover Celebration at 3 p.m.
No projects may be removed from the judging area until 3:30 p.m. It's the rule, so follow it! If you need to leave early, please arrange with someone else from your county to pick up your project. Be sure to give them your claim ticket.
There will be lots of other fun things to do in the Orr Building.
Parking at Illinois State Fair
THERE'S GOOD NEWS: State Fair is providing Load/Unload passes to 4-H families which will allow cars to enter through Gate 8 (or other gate if that is closed) and drive to the Orr Building to drop off exhibits or people. You will need to present your admission tickets for anyone in the car upon entering the fairgrounds; then the driver will need to leave through Gate 9 immediately after drop off, GET THEIR HAND STAMPED FOR READMISSION to the fair, and then re-enter the fairgrounds through the gate for which they have a parking pass. You MUST have a regular parking pass to use the Load/Unload Pass.
Save the date for fall shooting sports contests
Save the date for fall shooting sports contests
Here are the dates of the fall Shooting Sports state contests. 4-H youth may participate in one, two, three, or all four contests. The top performers this fall may be eligible to compete in the 2019 National 4-H Shooting Sports Contest. Registrations for all State Shoots begins July 15 and closes Aug. 15.
Age Requirements for the State Shoots:
· Participants must be enrolled members of an active 4-H Shooting Sports Club for the 2018-19 year, so it is important youth re-enroll as soon as the new year begins in September.
· Youth may only compete in the discipline for which they have received instruction from a certified 4-H volunteer instructor. For example, youth who are members of a shotgun club led by a state-certified shotgun instructor cannot register for the pistol contest unless they have also participated in supervised instruction from a state-certified 4-H pistol instructor.
· Minimum Age: Youth must be at least 14 years of age by Jan. 1, 2019 to compete.
· Maximum Age: Youth must be no older than 18 on Sept. 1, 2018 to participate.
To be selected for the national competition team, youth must not turn 19 before Jan. 1, 2019. Thus, youth in their final year of 4-H who turn 19 in September, October, November, or December 2018 may participate in the state contest but cannot be selected for the national contest.
Archery will be held September 8 at the Pekin Archers in Pekin.
Shotgun will be held September 15 at the Brittany Shooting Park, Bunker Hill
Rifle will be held September 29 at the Central Illinois Precision Shooting (CIPS), Bloomington
Pistol will be held September 30 at the Central Illinois Precision Shooting (CIPS), Bloomington
Understanding 4-H premiums
In the past, the Illinois Department of Ag has provided funds to local Illinois 4-H members in the forms of premiums (cash prizes) for participation in 4-H shows and exhibitions. We currently have no guarantee that those funds will be provided. We treasure each of our 4-H families and know that you make a financial investment in your 4-H project work. We hope you continue to take pride in your 4-H learning and continue to participate fully in the 4-H program. As you are aware, we have no control on the actions of Illinois government.