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University of Illinois Extension serving Fulton, Mason, Peoria and Tazewell Counties

Tazewell County
1505 Valle Vista Blvd
Pekin, IL 61554-6245
Phone: 309-347-6614
FAX: 309-347-5472
Hours: Monday-Friday 8 am to 4:30 pm (Closed Noon - 1 pm)

Fulton County
15411 N IL 100 Highway
Lewistown, IL 61542-9468
Phone: 309-547-3711
FAX: 309-547-3713
Hours: Monday-Friday 8 am to 4:30 pm (Closed Noon - 1 pm)

Mason County
127 S High St, Ste 1
Havana, IL 62644-1496
Phone: 309-543-3308
Hours: Monday-Friday 8 am to 4:30 pm (Closed Noon - 1 pm)

Peoria County
4810 North Sheridan Rd
Peoria, IL 61614-5928
Phone: 309-685-3140
FAX: 309-685-3397
Hours: Monday-Friday 8 am to 4:30 pm (Closed Noon - 1 pm)

Extension Meetings

Extension Council Budget Meeting Minutes May 3, 2016

Tuesday May 3, 2016 • 6:30 PM

This meeting has passed.



TUESDAY, MAY 3, 2016

6:30–8:00 P.M.

The Fulton-Mason-Peoria-Tazewell Extension council meeting was held May 3, 2016 at the Lewistown Extension office. Those present included: Amanda Woodruff, Rosemary Palmer, Sally Bair, Steve Waterworth, Nichole Forsberg, John Asplund, Sharon Spangler, Meghan Curless, County Director Earl Allen and Cindy Chaffin and Pam Rumba bp.

President Amanda Woodruff called the meeting to order at 6:29 PM. Rosemary Palmer volunteered to take minutes in secretary Ericka Eigenbrod's absence.

Welcome and comments: Amanda welcomed everyone and had all introduce themselves around the table.

Approval of minutes: The minutes from the last two meetings were reviewed and approved. A motion was made by John Asplund to accept the September 14, 2015 minutes and seconded by Sally Bair. Motion carried. A motion was made by Sharon Spangler to accept the January 11, 2016 minutes and seconded by Steve Waterworth. Motion carried.

Programming discussion:

· Earl distributed hard copies of the 2015 Annual Report and reviewed the content with members.

· Earl distributed copies of Data for Decision Makers for each county in the unit. The handouts contain demographic information for each county, and compares it to unit, state and national values. Earl reviewed the data for members and described how it is used to understand our local clientele and evaluate how effectively the unit is reaching various audiences with programming. Discussion followed. A closer look at our unit's effectiveness at reaching underserved audiences is planned for our September 2016 meeting along with a discussion of how to expand that reach.

Fiscal and Administrative Reports:

· Earl provided a fiscal update for the unit. Discussion followed that focused mainly on the state budget stalemate and impacts on the unit and UIE.

· Earl reviewed the proposed FY17 budget. Discussion followed. A correction was made to the county fee revenue lines. A motion was made by John Asplund and seconded by Meghan Curless to approve the FY17 budget with corrections. Motion carried.

· Earl discussed results of the Federal SNAP-Ed review in April. Peoria and Fulton Counties were selected to be included in the review. Two staff from Peoria County were observed delivering programs by the Federal review committee.

· Earl discussed the unit's upcoming three-year State Civil Rights Compliance Review. It is scheduled for May 18th. The purpose is to evaluate Unit program delivery methods and data to assure barriers do not exist that impede participation of persons with disabilities and persons of all eligible racial, ethnic or gender minorities.

· Council recruits – Earl reviewed whose terms are ending this year. He requested members to send him names of possible recruits. It is desirable for council membership to consist of 4-5 members from each county and reflect the local demographics. The unit also likes to have at least one youth member each year.

Next meeting: The next meeting will be the local County Extension Board meetings to be announced in July and August. The next regular meeting is scheduled for Tuesday September 13, 2016 at 6:30 p.m.

No other business was brought before the group.

A motion to adjourn was made by Sally Bair and seconded by Nicole Forsberg. The motion carried and the meeting was adjourned around 7:24 p.m.

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