University of Illinois Extension serving Christian, Jersey, Macoupin and Montgomery Counties
#1 Industrial Park Dr.
Hillsboro, IL 62049
Hours: Monday - Friday 8 am to 12 pm; 1 pm to 4:30 pm
1120 N Webster St.
Taylorville, IL 62568
Hours: Monday - Friday 8 am to 11:30 am; 12:30 pm to 4:30 pm
201 W. Exchange St.
Jerseyville, IL 62052
Hours: Tuesday & Wednesday 8 am to 12 pm; 1 pm to 4 pm and Thursday 8 am to 12 pm
#60 Carlinville Plaza
Carlinville, IL 62626
Hours: Monday - Thursday 8 am to 12 pm; 1 pm to 4:30 pm
February 2009 Extension Council Minutes
Tuesday February 3, 2009 • 7:00 PM
This meeting has passed.
Macoupin County Extension Council
February 03, 2009
University of Illinois Extension Office
Jennifer Brown called the meeting to order at 7:02 p.m. Council Members present included: Jennifer Brown, Annette Edwards, Doug Gaines, Calvin Helmkamp, David Humphreys, Edward Marburger, Eileen Nichols, Robert Quarton, Christine Simmons, Alice Tebbe, and Delbert Walk. Paula Robinson represented the Extension Office. Not present were Jan Cloud, Wanda Hammann, Kristine Jarden, David Sanson, and Renee Young.
Minutes of the September 09, 2008 meeting were read. It was brought up that the state's membership askings for 4-H'ers should be clarified in the minutes. Ed Marburger moved and Doug Gaines seconded to approve the minutes as clarified. Motion carried.
Robert Quarton gave the financial report. The December In and Out Account was reported to have a balance of $6,515.96. Since Petty Cash was eliminated the last meeting there was none to account for. The December Trust Account had a balance of $47,391.54. Paula stated the new Revolving Account was mandated by the state and is mostly for program fees and travel expenses. The balance for this account was $1,397.54, with a combined balance of the Revolving Account and Trust Account of $48,789.08. Christine Simmons moved and Annette Edwards seconded to approve the treasures report. Motion carried.
Discussion was held concerning hiring 4-H staff. Questions were brought forth concerning whether we should hire someone with a high school or college diploma. It was decided to put the request for help out for someone with at least a high school diploma and let those that apply decide if the wages are acceptable or not. The position will be for one year part time without benefits and the possibility to continue. Christine Simmons moved and Calvin Helmkamp seconded to accept the written description (enclosed) for at least a high school diploma and place an ad for this position in the newspaper. Motion carried.
It was noted that the following members must go off the board after the end of this term:
Annette Edwards, Wanda Hammann, David Humphreys, Robert Quarton, David Sanson, Calvin Helmkamp, and Renee Young.
Also the following members would be eligible for a second term on the board:
Jennifer Brown, Doug Gaines, Kristine Jarden, Edward Marburger, Eileen Nichols, Christine Simmons, and Delbert Walk. Those up for re-appointment need to let Paula know by May 15, 2009 if the are willing to serve another term or not.
Extension Week is to be held this year April 19 – 25, 2009; this coincides with Macoupin County 4-H Week, and is also National Volunteer Week. Paula asked for ideas for promoting Extension. On-going ideas were brought up to have radio spots and newspaper articles written. Some new ideas were brought up to promote saving money due to the economy. They were to set up displays in libraries and retirement centers to promote extension and home gardening (by the Master Gardeners). Other ideas for promotion were checking ways to use the internet, placing flyers in newspapers, and getting promoted on some local radio stations.
We are to get $80,000 in funding from the County for 2009 - 2010 and we still don't know about the State. We have received 1 out of 4 payments so far this year.
David Humphreys reported for the Regional Advisory Committee and asked what specific concerns he needed to report to them. The concerns to discuss were the status of State Funding and the formal presentation concerning state 4-H fees (askings). Our 4-H Foundation has reached $9700 of its $10,000 goal, and new plat books are due out for $28.00 each.
Paula stated since the State has put a freeze on hiring we cannot pursue the Economic Development Corporation position at this time.
Paula stated we have an extra help Secretary, Janell Ramey and she is working out just fine.
Our next meeting will be held April 28, 2009 at 7:00 p.m. with the 2009 – 2010 budget being on the docket.
Dave Humphreys moved and Christine Simmons seconded to adjourn the meeting. Meeting was adjourned.
Doug Gaines, Acting Secretary