Contact Us

University of Illinois Extension serving Logan, Menard and Sangamon Counties

Sangamon County
700 S. Airport Drive
Springfield, IL 62707
Phone: 217-782-4617
FAX: 217-524-6662
Hours: Monday - Friday 8 am to 4:30 pm (Closed 12 - 1 pm)

Logan County
980 N. Postville Dr.
Lincoln, IL 62656
Phone: 217-732-8289
FAX: 217-735-5837
Hours: Monday - Friday 8 am to 4:30 pm (Closed 12 - 1 pm)

Menard County
420 S. 7th St.
Petersburg, IL 62675
Phone: 217-632-7491
FAX: 217-632-2425
Hours: Monday & Wednesday 8:30 am - Noon and 1 pm - 4 pm (Closed 12 - 1 pm)

Extension Meetings

November, 2016 Extension Council Meeting

Tuesday November 15, 2016 • 7:00 PM

This meeting has passed.


Unit 16 Extension Council

7:00 p.m.

November 15, 2016

Sangamon County Extension Office

The meeting was called to order by Chairman Mendenhall. Introductions of all members were made, and new members welcomed. Present were: Buckles, Chard, Keeton, Klokkenga, Mendenhall, Peeler, Struebing, Jones, and Fishburn. Absent were: Ayers, Oller, Stambaugh, Starasta, and youth members Merriman, Boles, White, and Edge. Staff members Fulton, Akpore, and Fishburn were also present.

Minutes of the prior meeting were approved on a motion by Keeton (Chard).

Staff reports were in written form, and provided to each member.

The Financial Report was given by Fulton: Highlighted were the income amounts from county boards, other donors, and the amount of State Matching dollars which were not received last year. Fulton emphasized the importance of the local funds – especially in light of questionable state funding. Grant dollars were also highlighted. Grant funds are received for the SNAP-ed program, Youth Development Metro program, and the various program grants for 4-H and youth activities. These amounted to over $500,000 last year. 4-H premiums have also been paid for the 2015 exhibitions, and requests have been made for 2016 funds.

An orientation/refresher was done by Fulton. Included were the mission of Extension, the advisory role of the Extension Council, fiscal, staff, and programs.

Old Business:

  • Kayla Swaar has joined the staff as the new Extension Educator for SNAP-ed in the positon formerly held by Whitney Ajie (who went to campus on the school lunchroom grant)
  • Fulton reported audits have been conducted on the two in and out accounts and the three Federation accounts. Chard and Struebing were on committees and provided a few comments on the process.
  • The Open Meetings Act was briefly covered, and the Council is subject to the act. The link to the online training was provided to members. Several members have already completed the annual training.
  • Copies of the Annual Report were circulated. This helped show specific programs across all areas which members may not have been familiar with.

New Business:

  • Election of Officers: CH- David Mendenhall, VC-Jim Struebing, S/T-R'Lee Jones County Extension Board: Mendenhall (CH), Stuebing, Jones, and Keeton.on a motion by Chard (Peeler).
  • Offices will be closed for the holidays from December 23 through January 2. Staff will be taking off three days of leave, for reduced service days, to make the office closings possible.

A needs assessment exercise for program planning was conducted with council members. This is part of the key informant survey to establish programming priorities for the unit for the next year. These will be tabulated, and combined with a staff exercise to submit to campus.

The next meeting will be February 21, 7:00 p.m. at the Sangamon County Extension Office.

The meeting was adjourned on a motion by Buckles (Keeton).